Unified ERP Project

University System of Georgia

Timeline

The Unified ERP Project timeline encompasses three main phases: Assessment, Solicitation/Acquisition, and Implementation. 

 

Timeline of the Unified ERP Project. See the image caption for a detailed description.
This graphic depicts a timeline of the Unified ERP Project. Assessment began in 2023 and will end in 2024. Solicitation and Acquisition began in 2024 and will end in 2025. Implementation will start in 2025 and will run through 2028. 

We are currently in the Solicitation/Acquisition Phase through June 2025.

 

Each phase of the Unified ERP Project has unique objectives associated with it:

Assessment Phase

  • USG Assessment - USG will review the State's solution to determine if its higher-education-specific requirements can be satisfied.
  • Planning and Requirements Gathering - USG will solicit the expertise of the Information Services Group (ISG) to deliver a current state assessment, define a comprehensive list of HR, financial, and student system requirements, and develop an implementation roadmap to support the acquisition and implementation of a system-wide Unified ERP solution.

Solicitation/Acquisition Phase

  • Solicit Information - USG Procurement will solicit information from various SaaS providers.
  • SaaS Platform Evaluation and Selection - A team of Institution and System Office personnel will review the proposals and recommend a solution for USG's Institutions.
  • System Integrator Evaluation and Selection - A team of Institution and System Office personnel will review and recommend a third-party integrator to assist with Unified ERP implementation.

Implementation Phase

  • Plan and Design - Development of comprehensive project schedule. Affirm budget. Assemble teams. Design solutions to satisfy requirements. Map legacy data to SaaS-based system. Agree to standard configuration and attributes.
  • Build - Configure extensions. Build conversions and integrations. Conduct iterative design reviews with stakeholder communities.
  • Test - Conduct structured testing with Institution teams to validate business processes (end-to-end). Develop shared training curriculum for Institutions to leverage in their local deployments.
  • Deploy - Migrate ITS-supported Systems to SaaS-based solution. Initiate phased onboarding of Institutions.
  • Stabilize - Stabilize the system and support organization. Provide post go-live support through the final deployment and registrations.