A University System of Georgia (USG) institution may allow unaffiliated outside parties to use institution facilities for events that are not contrary to the mission of the institution. In such instances, the institution shall require:

(i) reasonable compensation for use of all USG or institution resources required for the event; and

(ii) the proper execution of a USG-approved license agreement. Such license agreement shall include appropriate indemnification and liability insurance provisions, unless said outside party is constitutionally prohibited from doing so.

All decisions related to use of institutional facilities open to any unaffiliated outside party must be made without regard to the content or viewpoint of the unaffiliated outside party’s planned expressive activity.

Such use of an institutional facility may include a political campaign or similar event. An institution’s facility use process must follow BOR Policy 6.4 on Political Interference and BOR Policy 8.2.18.3 on Employee Political Activities. Institutions should undertake reasonable efforts to ensure that no USG or institution trademarks or insignias are used or displayed before, during, or after the event unless otherwise approved by the Chancellor or designee. Incidental or inadvertent display of USG or institution trademarks or insignias during a campaign event shall not be deemed a violation of this policy and does not imply an endorsement of a political candidate or cause.

Use of institutional facilities under this policy is separate from, and does not qualify as, an institution’s designation under BOR Policy 6.5.2 on Institution Freedom of Expression Policies of certain accessible, high-traffic locations on campus as public forum areas for individuals or groups who are not members of the campus community. Use of institutional facilities by unaffiliated outside parties is also subject to reasonable time, place, and manner restrictions.