ANNOUNCEMENTS

• Updated Allocation Steps with 2025 Budget Reference
• General Ledger Journal Generation Issue
• Updated Class Field on Indirect Expense Recognition Allocation Steps
• Updated Allocation Steps with 2024 Budget Reference
• Project Level Security Added to Department Manager Dashboards

ACTIVE KNOWN ISSUES

KI9.2-164_GL: Numbers formatted as General when downloading a PeopleSoft grid to Excel

JOB AIDS AND REFERENCE DOCUMENTS

• Uploading Spreadsheet Files
• BOR General Ledger and Commitment Control Upload Files
• PO Open Encumbrance Dashboard Setup
• Top Supplier Dashboard Setup
• Department Manager Dashboard Setup
• GeorgiaFIRST Budget Structure: Commitment Control
• GeorgiaFIRST Financials Data Retention and Archiving Policy
• 9.2 General Ledger Reports Manual
• WorkCenters in v9.2
• 9.2 Phone Bill Using Allocations
• 9.2 Mapping of 8.9 to 9.2 Reports & Queries GL/KK

TRAINING

• General Ledger/Commitment Control Delta Training Participant Guide

This 2015 General Ledger/Commitment Control Train-the-Trainer Participant Guide is designed to help institutions learn how to train institutional end-users to use the General Ledger/Commitment Control modules.

BUSINESS PROCESSES

Reports and Queries

General Ledger and Commitment Control Reports and Queries

COMMITMENT CONTROL BUSINESS PROCESSES

Commitment Control – Controlled Budgets

KK Administration
KK.010.001 Creating Budget Attributes
KK.010.002 Maintaining Budget Attributes
KK.010.003 Defining Budget Security – Events
KK.010.012 Defining Budget Security – Rules
KK.010.013 Defining Budget Security – Associating Rules to User
KK.010.014 Defining Budget Security – Running Security Build
GL.010.007 Running Project Sync Process

Entering, Maintaining, and Transferring Budgets
KK.020.001 Entering and Maintaining Appropriation Budgets
KK.020.002 Transferring Appropriation Budgets
KK.020.003 Entering and Maintaining Organization Budgets
KK.020.004 Transferring Organization Budgets
KK.020.005 Entering and Maintaining Grant Budgets
KK.020.006 Entering and Maintaining Revenue Estimate Budgets
KK.020.010 Entering and Maintaining Overall Proj Rev Est Budgets
KK.020.011 Transferring Overall Project Rev Est Budgets
KK.020.012 Entering and Maintaining Overall Proj Exp Budgets
KK.020.013 Transferring Overall Project Expense Budgets
KK.020.016 Transferring Project/Grant Expense Budgets
KK.020.017 Transferring Revenue Estimate Budgets
KK.020.019 Entering and Maintaining Project Budgets
KK.020.023 Setting Budget Spreadsheet Preferences
KK.020.024 Creating Control Budget Spreadsheet
KK.020.025 Importing Budget Journals

Controlled Budget Processing
KK.030.002 Posting Budget Journal in Batch
KK.020.014 Copying Budget Journals
KK.020.007 Mass Delete Budgets
KK.020.018 Overriding Journal Budget Check
KK.020.021 Marking Commitment Control Journals to Post

Commitment Control – Budget Check Exceptions

Budget Check Exceptions
KK.050.001 Reviewing Budget Check Exceptions – GL Journals
KK.050.003 Reviewing Budget Check Exceptions – Travel
KK.050.005 Reviewing Budget Check Exceptions – Purchase Orders
KK.050.006 Reviewing Budget Check Exceptions – Vouchers
 

Commitment Control – Inquiries

KK.060.005 Performing Budget Overview Inquiries
KK.060.006 Performing Activity Log Inquiries
KK.060.009 Performing Budget Details Inquiries

GENERAL LEDGER BUSINESS PROCESSES

General Ledger – ChartField Maintenance

Setup and ChartField Maintenance
GL.010.027 Setting Up and Maintaining GL User Preferences
GL.010.009 Adding A New Department Chartfield
GL.010.004 Adding Grants (Sponsored Projects)
GL.010.006 Adding Projects
GL.010.020 Adding a Schedule
GL.010.011 Creating and Maintaining SpeedTypes
GL.010.013 Inactivating ChartFields
GL.010.014 Inactivating Project/Grant ChartFields
GL.030.006 Running Build Combination Data
GL.010.007 Running Project Sync Process
GL.030.007 Updating COA_COMBO1_BOR_TABLE

Trees
GL.010.010 Maintaining Trees
GL.010.017 Copying a Tree Definition
GL.010.019 Auditing a Tree Definition

General Ledger – Journals

Journals
GL.020.001 Creating and Submitting a Journal Entry
GL.020.002 Entering a Journal Using Control Totals
GL.020.004 Entering Encumbrance Journals
GL.020.003 Creating an Intraunit Journal Entry
GL.020.011 Approving and Posting a Journal Entry
GL.020.017 Creating a Standard Journal Entry

Journals From Spreadsheets
GL.020.031 Setting Up Spreadsheet Journal Preferences
GL.020.030 Entering/Copying/Deleting Journals from a Spreadsheet
GL.020.033 Batch Spreadsheet Journal Import

Other Journal Processing Options
GL.020.008 Copying a Journal
GL.020.009 Deleting a Journal
GL.030.008 Batch Journal Editing
GL.030.009 Batch Journal Budget Check
GL.030.012 Unlocking a Journal in Process
GL.020.016 Marking a Journal for Unposting
GL.020.037 Marking Journals to Override
GL.030.010 Batch Journal Post
GL.030.001 Running Journal Generator
GL.020.025 Selecting Journal Entry Template
GL.020.006 Defining Standard Journal Entries – Recurring
GL.020.007 Defining Standard Journal Entries – Template

General Ledger – Interfaces

GL.040.006 Running the Purchasing Card Interface

General Ledger – Open Item

Open Item Accounting
GL.080.004 Open Item Reconciliation Request

General Ledger – Period End Processes

Month End Processes and Queries
GL.070.002 Building Subledger Reconciliation Table
GL.100.001 Closing Period Depreciation
GL.100.003 Mass Updating Open/Close Accounting Periods
GL.030.002 Running Allocations – Plant Suspense
GL.030.003 Running Allocations – Grant Revenue

Fiscal Year-End Processes and Queries
GL.020.024 Processing Year-End Closing
GL.020.018 Closing Asset Accounting Period
GL.020.041 Update Allocation Step
GL.020.035 Defining ChartField Value Sets (Tree Node)
GL.020.034 Defining ChartField Value Sets (Selected Detail)
 

General Ledger – Inquiries

Inquiries
GL.060.001 Inquiring on Journals
GL.060.004 Inquiring on Ledgers
GL.060.008 Reviewing Open Items
GL.060.009 Reviewing Standard Journals