Accounts Payable
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Business Processes
- 1099 Processing User’s Guide for CY 2024
- Accounts Payable Business Process Index
- Accounts Payable (AP) - Administration
- Accounts Payable (AP) - Payments Request and Vouchers
- Accounts Payable (AP) - Interfaces
- Accounts Payable (AP) - Payments
- Accounts Payable (AP) - Queries and Reports
- Accounts Payable (AP) - Inquiries
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Announcements
- FY2024 Year-End Sub-Module Cleanup and Processing Manual Available
- CY2023 Withholding Informational Session on Tuesday, December 12, 2023
- 2023 Annual Supplier Inactivation Process
- Change in Expense Reimbursement Module – Meals Provided
- Changing the Accounting Date on a PO from One Fiscal Year to Another
- GeorgiaFIRST Financials Presentation Materials Available Now: Matching – The Relationship Between Purchasing & Accounts Payable
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Active Known Issues
- There are no known active issues at this time.
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Job Aids and Reference Documents
- 1099 Withholding FAQs for CY2023
- Excel Voucher Upload NEW
- Check Printing at 103% in Adobe
- Voiding Payments for Pre-Supplier Conversion Vouchers
- Uploading Spreadsheet Files
- Top Supplier Dashboard Setup
- v9.2 AP_Users_Guide_for_GeorgiaFIRST_Marketplace.pdf
- Institution Task List for Payment Request Implementation
- GeorgiaFIRST Financials Data Retention and Archiving Policy
- WorkCenters in v9.2
- AP Workflow in v9.2
- Emailing Payment Advices to Suppliers v9.2
- Creating a Signature File for PSFIN Signature Upload v9.2
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Training
- CY2024 1099 Withholding Updates Presentation
This PowerPoint shows 1099 Withholding Changes that take effect as of calendar year 2024.
- CY2024 1099 Withholding Changes Information Session 12.12.24
This video shows 1099 Withholding Changes that take effect as of calendar year 2024.
- Accounts Payable Payment Request Demo
Payment Request provides a self-service option for users to submit non-Purchase Order invoices to Accounts Payable for the payment of approved Suppliers.
- GeorgiaFIRST Presentation: Matching – The Relationship Between Purchasing & Accounts Payable - PowerPoint Only
The purpose of this training is to demonstrate the role that Matching plays between Purchasing and Accounts Payable departments. This link provides the session PowerPoint slides only.
- GeorgiaFIRST Presentation: Matching – The Relationship Between Purchasing & Accounts Payable - Recording
The purpose of this training is to demonstrate the role that Matching plays between Purchasing and Accounts Payable departments. This link provides the session recording in its entirety.
- Using Voucher Build for Marketplace e-Invoices 10:48
This video shows institutions that send electronic invoices or e-Invoices how to use the Voucher build function to build vouchers.
- How to Use Accounts Payable Queries
This PowerPoint presentation shows the relationship between AP pages and tables and explains the six queries every AP user should know.
- CY2024 1099 Withholding Updates Presentation