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Table of Contents

• Section 5 Introduction
• 5.1 Benefits: Employees, Retirees and/or Dependents
  • 5.1.1 Benefits Eligibility Dates
  • 5.1.2 Leave Accrual
  • 5.1.3 Vacation Payout
  • 5.1.4 Withholding Schedule for Academic Year Employees
  • 5.1.5 COBRA
  • 5.1.6 Retirement Plan Participation
  • 5.1.7 Retiree Benefits
  • 5.1.8 Leave of Absence (LOA) Benefits Billing
  • 5.1.9 Supplemental Retirement Savings Plans
  • 5.1.10 Benefits’ Tax Implications
• 5.2 Human Resources Operations
  • 5.2.1 Time and Leave Reporting
  • 5.2.2 Time and Leave Approval
  • 5.2.3 Delegation of Tasks/Approvals
  • 5.2.4 Affordable Care Act (ACA) Coverage Reporting
  • 5.2.5 Georgia Department of Labor (DOL) Separation Notice
  • 5.2.6 Jury or Court Duty
  • 5.2.7 System of Record
  • 5.2.8 Termination Date
  • 5.2.9 Inter Institution Employee Transfers
  • 5.2.10 OneUSG Position Management
• 5.3 Employee Pay
  • 5.3.1 Method of Payment for Compensation and Expense Reimbursement
  • 5.3.2 Extra Compensation
  • 5.3.3 Dual Appointment
  • 5.3.4 Summer Faculty Compensation
  • 5.3.5 Pay Calendar
  • 5.3.6 Work Schedule
  • 5.3.7 Relocation Expenses
  • 5.3.8 Off-Cycle Payroll Processing
  • 5.3.9 Overpayment of Wages
  • 5.3.10 Retroactive Payments of Wages
  • 5.3.11 TIGA Payroll Reporting (Department of Audits and Accounts)
  • 5.3.12 Earnings Codes
  • 5.3.13 Deduction Codes
  • 5.3.14 Garnishments
  • 5.3.15 Pay Groups
  • 5.3.16 Compensation of Presidents
  • 5.3.17 Taxable Fringe Benefits
• 5.4 Payroll Taxes
  • 5.4.1 Federal and State Income Tax Withholdings
  • 5.4.2 Employee Income Tax Withholding Forms
  • 5.4.3 Annual Verification of Income Tax Exempt Withholding Status
  • 5.4.4 Social Security and Medicare Tax Withholdings
  • 5.4.5 Quarterly Payroll Tax Reporting
  • 5.4.6 Georgia State Department of Labor Reporting
  • 5.4.7 Annual Payroll Tax Reporting
  • 5.4.8 Tuition Assistance Program (TAP) Payroll Tax Impact
  • 5.4.9 Common Paymaster
• 5.5 Employee vs. Independent Contractor
  • 5.5.1 Factors in Determining Whether a Person is considered an Employee or Independent Contractor
  • 5.5.2 Continuing Education
  • 5.5.3 Additional Compensation for University System of Georgia Employees
  • 5.5.4 Independent Contractors
• 5.6 Employee Compensation Systems Security
  • 5.6.1 Data Access and Segregation of Duties
  • 5.6.2 Employee Compensation Systems Security Administration
• 5.7 Employee Compensation Accounting
  • 5.7.1 OneUSG Connect Combo Codes: General Ledger Chart Fields
  • 5.7.2 OneUSG Connect Funding (General Ledger Distribution)
  • 5.7.3 General Ledger Corrections for OneUSG Connect System Transactions
  • 5.7.4 OneUSG Connect Accounting Related Audit Tables
  • 5.7.5 OneUSG Connect Suspense Account
  • 5.7.6 Benefits and Payroll Liabilities Reconciliation
• 5.8 Personal Services Related Payments (Money Movement)
  • 5.8.1 Payments of Payroll Liabilities
  • 5.8.3 Payroll Taxes
  • 5.8.4 Garnishments
  • 5.8.5 Voluntary Retirement Plans: Tax Sheltered Annuities (TSA) excluding Peach State Reserves
  • 5.8.6 Voluntary Retirement Plans: Peach State Reserves (457 and 401(k))
  • 5.8.7 Mandatory Retirement Plans: TRS, ERS and ORP
  • 5.8.8 OneUSG Connect Benefits Administration Benefits
  • 5.8.9 Institution Specific Voluntary Benefits and/or Payroll Deductions
  • 5.8.10 Flex Spending Accounts (FSA)
  • 5.8.11 Health Savings Accounts (HSA)
  • 5.8.12 Health Reimbursement Accounts (HRA): Medicare Eligible Retirees
• 5.9 Personal Services Encumbrances
• Section 5 Supplement