Business Procedures Manual

Fiscal Affairs Division

20.4 Facilities And Environmental Safety Reports

20.4.1 Report on Rented Space

(Last Modified on November 4, 2010)

This report lists all space leased by the institutions.

  • Submit to: Assistant Vice Chancellor, Facilities via mail or fax
  • Submission Date(s): Annually with capital outlay submittal

20.4.2 Housing Leases Report

(Last Modified on November 4, 2010)

This report is a financial review of privatized housing.

  • Submit to: Assistant Vice Chancellor, Facilities via mail or email
  • Submission Date(s): Annually, date to be determined

20.4.3 MRR, Capital and Construction Projects Status Report

(Last Modified on November 4, 2010)

This report is a record of the status of MRR, Capital, and Construction projects.

  • Submit to: Administrative Specialist, Facilities via mail or fax
  • Submission Date(s): Bi-monthly
    • September 15th
    • November 15th
    • January 15th
    • March 15th
    • May 15th
    • July 15th

20.4.4 A/E Contract Report

(Last Modified on November 4, 2010)

This report is a record of professional design contracts awarded during the previous month.

  • Submit to: Administrative Assistant, Facilities by mail, fax, or email
  • Submission Date(s): Monthly on the 15th

20.4.5 Actual MRR Expenditures Report

(Last Modified on November 4, 2010)

This report is a verification of spending of MRR funds by institution.

  • Submit to: Administrative Specialist, Facilities by mail or fax
  • Submission Date(s): Annually on July 31st

20.4.6 Facilities Inventory Report

(Last Modified on November 4, 2010)

This report is a record of institutional building space classification, usage, and condition. The information in this report provides the facilities information used in the funding formula.

  • Submit to: OIIT Banner program via email
  • Submission Date(s): Semi-annually, March and October

20.4.7 RTK Chemical Inventories Report

(Last Modified on November 4, 2010)

This report is a complete chemical inventory from each USG institution.

  • Submit to: Environmental Health and Safety Program Manager, Facilities via mail, fax, or email
  • Submission Date(s): Semi-annually, January 1st and July 1st

20.4.8 Emergency Action Plans

(Last Modified on November 4, 2010)

These reports are updates to the USG institution Emergency Action Plans.

  • Submit to: Director of Administrative and Compliance Policy, Facilities via mail or email
  • Submission Date(s): Annually
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