Table of Contents

Introduction

• Foreword
• Mission Statement

Chapter 1: Internal Policies and Procedures

• 1-0 Internal Policies and Procedures: BOR Facilities Office
• Appendices
  • Appendix 1 A: BOR Office of Facilities Organizational Chart
  • Appendix 1 B: Delegated Authority for Institutions and Bi-Monthly Project Reporting Requirements
  • Appendix 1 C: Delegated Authority for Consultant Contracts and Construction Contracts
  • Appendix 1 D: Delegation to the Campuses of Approval of Invoices for Professional Services, Surveying and Geotechnical Services and Periodical Estimates
  • Appendix 1 E: Delegation of Approval of Change Orders
  • Appendix 1 F: Capital and Construction Projects Status Report form
  • Appendix 1 G

Chapter 2: Project Initiation

• 2-0 Step by Step Procedures: Project Initiation
• 2-1 Project Initiation
• Appendices
  • Appendix 2 A: Master Planning
  • Appendix 2 B: Requirements for Obtaining Project Authorization
  • Appendix 2 C: Instructions for Preparation of Five-Year Capital Outlay Funding Request
  • Appendix 2 D
  • Appendix 2 E: Submittal Requirements for Request for Authorization of a New Project (Renovation or New Construction) and Board Agenda Submittal Requirements

Chapter 3: Professional Consult Selection, Contracts and Invoices

• 3-0 Step by Step Procedures: Qualifications Based Selection Methods, Contracts and Invoices
• 3-1 Qualification Based Selections, Contracts, and Invoices
• Appendices
  • Appendix 3 A1: Project Budget Form, Record and Approval (R & A) Form
  • Appendix 3 A2: Board of Regents' Project Record & Approval Form
  • Appendix 3 B
  • Appendix 3 C: Guidelines for Selection of Design Professionals
  • Appendix 3 D: Final Evaluation Summary Sheet
  • Appendix 3 E
  • Appendix 3 F
  • Appendix 3 G: GSFIC Architectural/Engineering Contract
  • Appendix 3 H: Professional Liability Insurance Schedule
  • Appendix 3 K: A/E Contract and Professional Services Contract Checklist
  • Appendix 3 L: Statement of Professional Services
  • Appendix 3 M: Memorandum Regarding Project Schedule Preparation by Architect
  • Appendix 3 N
  • Appendix 3 O: Procedure for Review and Approval by Campus of Invoices for Architects, Engineers and Consultants
  • Appendix 3 P: Procedure for Review and Approval by Campus of Invoices for Testing, Surveying and Reports
  • Appendix 3 Q: Design Professional Accounting Record
  • Appendix 3 S: Project Team Composition Form
  • Appendix 3 T Pre-Interview Site Visit Agenda - AE
  • Appendix 3 T Pre-Interview Site Visit Agenda - CM
  • Appendix 3 U: Kick-Off Meeting for Design Professional Services

Chapter 4: Facilities Programming

• 4-0 Step by Step Procedures: Facilities Programming
• 4-1 Procedure for Planning and Programming Projects
• Appendices
  • Appendix 4 A: Guidelines for Building Programming
  • Appendix 4 B: Criteria for Environmental Site Assessments
  • Appendix 4 C: Memorandum Regarding Procedure for Procurement of Geotechnical Engineering, Land Surveying and Testing
  • Appendix 4 D: Memorandum Concerning Topographical, Utility and Building Site Conditions Survey
  • Sample Letter: Authorization of Geotechnical Services

Chapter 5: Schematic Design

• 5-0 Step by Step Procedures: Schematic Design
• 5-1 Schematic Design
• Appendices
  • Appendix 5 A: Site Memorandum
  • Appendix 5 B: Initial Utilities Report
  • Appendix 5 C: Memorandum on Codes
  • Appendix 5 D: Conceptual Design Submittal Checklist
  • Appendix 5 E: Final Schematic Design Submittal Checklist
  • Appendix 5 F: Program Manager's Checklist
  • Appendix 5 G: Title Search Procedure
  • Appendix 5 H: Memorandum Regarding Sub-Surface Soil Investigation
  • Appendix 5 I: Schematic & Preliminary Design Reviews

Chapter 6: Design Development

• 6-0 Step By Step Procedures: Design Development
• 6-1 Preliminary Design
• Appendices
  • Appendix 6 A: Preliminary Design Requirements
  • Appendix 6 B: (Moved to Appendix 5 H)
  • Appendix 6 C: Final Check List of Utilities
  • Appendix 6 D: Board of Regents Criteria for Combined Environmental Site Assessments (ESA) and Georgia Environmental Policy Act (GEPA) Evaluations
  • Appendix 6 E: GEPA Forms and Procedure
  • Appendix 6 F: Architect's Budget Certificate and Form AX : BOR Projects
  • Appendix 6 G: Architect's Budget Certificate - GSFIC Projects Form 4AU
  • Appendix 6 H: Preliminary Design Submittal Checklist
  • Appendix 6 I: Program Manager's Checklist and Recommended Meeting Agenda
  • Appendix 6 J: Requirements for Loose Equipment Selection and Specifications
  • Form 494 - GSFIC Schedule of Loose Equipment

Chapter 7: Construction Documents

• 7-0 Step by Step Procedures: Construction Documents
• 7-1 Construction Documents
• Appendices
  • Appendix 7 A: Information for Submittal of Construction Documents and Reviews by State Agencies
  • Appendix 7 B: General Information Regarding Specifications
  • Appendix 7 C: Criteria for Classifying, Defining and Measuring Building Areas
  • Appendix 7 D: Space Allocations - Instructions for Completing Tabulation of Gross Area Form
  • Appendix 7 E: Space Allocations - Tabulation of Gross Area Form
  • Appendix 7 F: Architect's Certification
  • Appendix 7 G: 100% Construction Documents Submittal Checklist
  • Appendix 7 H
  • Appendix 7 I: Final Construction Documents Submittal Checklist
  • Appendix 7 J: Engineer's Opinion Form
  • Appendix 7 K: Assignment of Architectural Contract Form
  • Appendix 7 L: Affidavit of the Vice Chancellor for Facilities Form
  • Appendix 7 M: Articles of Representation Form
  • Appendix 7 N

Chapter 8: Bidding and Award of Construction Contract

• 8-0 Step by Step Procedures: Bidding and Award of Construction Contract
• 8-1 Bidding and Award of Construction Contract
• Appendices
  • Appendix 8 A: Public Works Contracts - Bid Requirements
  • Appendix 8 B
  • Appendix 8 C: Bid Tabulation Form
  • Appendix 8 D
  • Appendix 8 E
  • Appendix 8 F: Intent to Award Construction Contract Checklist
  • Appendix 8 G
  • Sample Letter: Advising GSFIC to accept bid and award contract
  • Sample Letter: Intent to Award Construction Contract
  • Sample Letter: Notice to Proceed to Contractor
  • Sample Letter: Reject all bids

Chapter 9: Construction Administration and Project Close-Out

• 9-0 Step by Step Procedures: Construction Administration and Project Close-Out
• 9-1 Construction Administration and Project Close-Out
• Appendices
  • Appendix 9 A: Construction Accounting Record
  • Appendix 9 B: Change Order Summary
  • Appendix 9 C: Change Order Form
  • Appendix 9 D: Procedure for Post-Bid Addendum (GSFIC Projects)
  • Appendix 9 E: Periodical Estimate Approval and Payment Procedure, Final Payment Procedure
  • Appendix 9 F: Procedure for Performing Work on Roof with Valid Bond in Effect
  • Appendix 9 G: Order of Condemnation Before Final Payment Form
  • Appendix 9 H: Order of Condemnation After Final Payment Form
  • Appendix 9 I: Agreement for Occupancy Prior to Final Certificate
  • Appendix 9 J: Certificate of Readiness for Partial Occupancy Form
  • Appendix 9 K: Final Certificate of the Architect Form
  • Appendix 9 L: Warranty and Guaranty of General Contractor Form